@caltech.edu Alias Service
To request an @caltech.edu alias or change an existing one, submit a request at https://help.caltech.edu (request type IMSS > Email & Calendar > Alias Request Form.)
An email alias is simply a forwarding email address. Here is an example:
- My name is John Jacob Jingleheimer Schmidt.
- I requested the access.caltech username jjjs, because I wanted a short, easy to remember username to log in with.
- However, I want a more exact email address, or one that is longer than the eight-character username length limit, which conveys exactly who I am (my coworker Jessica Jelane Smith is using firstname.lastname@example.org as her email address, and we keep getting messages intended for the other!).
- Most of my friends and research associates call me JJJ.
- I submit a Caltech Help request, explaining that my email address is email@example.com and requesting the alias firstname.lastname@example.org. The alias administrators send back confirmation that the alias has been set up for me.
- I then have my business cards printed with J.J.J.Schmidt@caltech.edu, and tell all of my associates that that is my correct email address.
- I also update my Personnel Information with Caltech's Human Resources department and Directory Services via access.caltech, so they update the Online Personnel Directory with that email address.
- I tell Jessica about this wonderful alias service thing, and she requests and receives an alias email@example.com.
- She updates her business cards and the Online Directory with her new alias address, and we stop getting misdirected messages which were intended for the other person!
Note: aliases are not case-sensitive (firstname.lastname@example.org is the same as Jessica.Jelane.Smith@caltech.edu).
In our example, email sent to:
- email@example.com and
will all reach John at his firstname.lastname@example.org account, and email sent to
- email@example.com and
will all reach Jessica at her firstname.lastname@example.org account.
Also, some students have requested their usernames based on their first names or a nickname, and then at graduation, they realize that they might have wanted a more professional-seeming address to use on their resumes. In many cases, they then request their email@example.com as an alias to their access.caltech account.