Collaboration, Storage & Backups
IMSS provides a variety of collaboration, productivity, and storage tools that support team communications, project management, task assignment, scheduling, intranet, project sites, and more.
Featured Services
Caltech's Enterprise Box license is free to use and features:
- 50 GB storage
- File uploads up to 50GB in size
- Version history
- Full-text search and file access stats
- Login with access.caltech credentials
- FERPA and HIPAA protection
- Create and edit documents using Office Online
Forms is provided by Office 365, is free to use, and features:
- Create surveys, quizzes, and polls.
- Collect responses in real-time.
- Custom themes and question branching.
- Export results to Microsoft Excel.
- Assign points for automatic grading.
Teams is provided by Office 365, it is free to use, and features:
- Instant Messaging (IM
- Team, group, or project based chat
- Video conferencing
- File sharing
- Screen sharing
- Portal for Office 365 services
Zoom is *free to use and features:
- Video conferencing
- Screen sharing
- Chat with meeting participants
*NOTE: a paid license of $78/year is required for meetings longer than 45 minutes.
Collaboration, Storage & Backup Services
| Service | Description | Eligibility | Cost |
|---|---|---|---|
| Bookings | Online appointment scheduling for your office | Faculty, Staff | Free |
| Box | Individual and Group collaboration | All | Free |
| Caltech Dropbox | File exchange center for files too large to send via email | All | Free |
| CrashPlan | Backup service for individual computers, up to 5 devices | All | $120/user/year |
| Forms | Create surveys, quizzes, and polls | All | Free |
| LabArchives | Research electronic notebook | Faculty, Students | Free |
| Canvas | Course management system | Faculty, Students | Free |
| OneDrive | Individual file storage and secure file sharing | All | Free |
| SharePoint | Team sites and intranets for collaboration, information sharing, and document management | All | *Free |
| Teams | Instant messaging, video conferencing, screen sharing, and file storage | All | Free |
| Zoom | Video conferencing | All | *Free |