Teams Privacy Settings
When scheduling a Teams meeting, by default the following settings are in place
Instructions to Change Default Privacy Settings
If you would like to change the default settings, this may be done on a per-meeting basis after the meeting has been scheduled.
- In Teams go to the Calendar tab
- Select the meeting for which you need to make changes
- In the top menu, click on Meeting Options
- Adjust the setting as needed
- Who can bypass the lobby? Chose from one of these options
- People in my organization - only users with Caltech accounts can bypass the lobby and go directly to the meeting
- Everyone - anyone with the meeting link, including external users (and uninvited users) can bypass the lobby and go directly to the meeting
- Always let callers bypass the lobby
- Set to Yes if you would like to allow users dialing into your meeting to bypass the lobby
- Announce when callers join or leave
- Set to Yes if you would like to receive notifications as users join/leave the meeting
- Who can present?
- Everyone - everyone in the meeting can share their screen at any time
- People in my organization - only Caltech users that are in the meeting can share at any time
- Specific people - pick from the list of attendees who can screen share at any time
- Only me - only the meeting organizer can share his/her screen
- Who can bypass the lobby? Chose from one of these options