Shared Mailbox
Shared mailboxes can be used by individuals to share their mailbox with others. They can also be used as a group or departmental mailbox accessible to multiple users. Shared mailboxes are set up in a way that you can access the mailbox without having to share a password.
Instructions
To request a new shared calendar or access to an existing calendar, submit a request via Caltech Help (request type: IMSS > Email & Calendar > Shared Mailboxes > Request a New Shared Mailbox).
If you already have access to a shared mailbox, below are instructions on how to open it.
- Log in to Outlook Web
- Make sure you are in the New Outlook experience. On the top right, click Try the new Outlook, if necessary.
![SharedMailbox1](https://caltechsites-prod.s3.amazonaws.com/imss/images/SharedMailbox1.max-500x500.png)
3. On the left folder tree, go down to the Folder section
4. Right click on Folder, select Add shared folder
![SharedMailbox2](https://caltechsites-prod.s3.amazonaws.com/imss/images/SharedMailbox2.max-500x500.png)
5. Enter the name or email address of a user who has shared folders with you
6. Select the appropriate mailbox/folder
![SharedMailbox3](https://caltechsites-prod.s3.amazonaws.com/imss/images/SharedMailbox3.max-500x500.png)
7. Click Add
8. The new Shared Folder (mailbox) will appear in the left column of your Outlook pane.
Adding a shared mailbox to the Outlook client
- Open Outlook.
- Choose the File tab in the ribbon.
- Choose Account Settings, then select Account Settings from the menu.
- Select the Email tab.
- Make sure the correct account is highlighted, then choose Change.
- Choose More Settings > Advanced > Add.
- Type the shared email address
- Choose OK > OK.
- Choose Next > Finish > Close.